Paperless future with the Salus Information Cloud

With the vision of an increasingly "paperless Salus", the operating company of the same name for socially-oriented institutions in Germany has introduced the NEXUS / ECM system. In the so-called "information cloud" data from medicine and various administrative areas such as personnel, purchasing, logistics, accounting, quality management and IT are brought together and made available at all company locations. The association comprises 14 hospitals and home care facilities, including specialist psychiatric clinics, disability and elderly care integration services, child and youth services. In addition, three subsidiaries are managed under the umbrella of Salus gGmbH.

Complex paper processes, a 7-kilometer wide old file inventory with documents that are more than 100 years old, 60,000 incoming invoices per year and more than 4,000 QM documents were the starting point for the introduction of a central document management system in 2014. "We were looking for an integrated overall solution that would standardize existing processes, replace paper-based structures and ensure better information availability," explains IT manager Benjamin Rauch-Gebbensleben. "In a Europe-wide tender, NEXUS was able to offer the most attractive package of functionality and price. The company was awarded the contract in 2014. "


For the implementation in the medical field, a uniform file plan for all hospitals was initially defined. The documentation is largely paperless in the hospital information system (HIS) via mobile visit. Documents from the HIS are archived in an audit-proof manner and the remaining paper files are digitized after release of the patient. The processing of inquiries is also documented in NEXUS / ECM. Resident records are kept paperless in the home management system and immediately filed audit-proof.